WerkOps for HVAC Contractors

HVAC Scheduling Software for HVAC Contractors

Stop texting techs job details every morning. WerkOps gives you a dispatch calendar, automatic customer notifications, and a field app your techs actually use.

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No credit card required · Starts at $149/mo · Field app for every tech on Pro and Business

The daily reality

What bad scheduling costs your shop every week

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Mornings are chaos

You spend the first hour texting job details to techs, answering "where am I going?" calls, and figuring out which jobs are actually confirmed.

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Customers call all day asking for ETAs

Your front desk (or you) fields status calls constantly. Every call interrupts someone's work and every unanswered call annoys the customer.

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Double-booked techs and scheduling gaps

Without a shared calendar, you can't see at a glance who's free, who's double-booked, or which time slots you're leaving on the table.

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No record of what actually happened on a job

Techs say they were there. Customer says they weren't. Without time stamps, GPS check-ins, or job notes, you have no way to know.

Built for dispatch

HVAC scheduling tools that actually save you time

Designed for small HVAC shops running 1-20 techs — not enterprise dispatch centers with dedicated coordinators.

Drag-and-Drop Dispatch Calendar

See all techs and all jobs on a shared calendar. Move appointments, reassign techs, and block out unavailable time — all by dragging and dropping.

Automatic Customer SMS

WerkOps sends an on-the-way text and an arrival notification automatically when you dispatch a tech. Customers stop calling. You stop answering.

Tech Safety Photo on Dispatch

Customers receive a photo of their assigned tech when dispatched — name, photo, and vehicle. Builds trust and reduces "who is at my door?" calls.

Field Tech Mobile App

Techs see their schedule, job details, customer info, and address on their phone. No more morning texts. No more printed route sheets.

Multi-Location Support

Run multiple service areas or branches? Filter the dispatch calendar by location. Techs are scoped to their location. Reports break down by branch.

Availability Management

Block out vacation, training, or part-day availability for each tech. The scheduling system respects availability when you assign jobs.

Job Time Tracking

Track estimated vs actual hours per job. See which jobs run over, which techs are most efficient, and where your labor costs are going.

AI Lead Assistant

After-hours lead comes in while your schedule is already full? The AI Lead Assistant captures it, qualifies it, and adds it to your dispatch queue.

How it works

A job from booked to complete

Lead comes in

Customer books online through your branded booking page, calls your number (answered by AI after hours), or you enter the job manually.

You assign and schedule

Open the dispatch calendar, drag the job onto a tech's available slot. The tech sees it instantly on their mobile app.

Customer is automatically notified

WerkOps sends a one-way day-before reminder with the appointment details and your business phone number. Separate on-the-way and arrival texts are sent when the tech is dispatched.

Tech completes the job

Tech checks in, documents the work with photos, collects a signature, and marks the job complete from their phone. You see it in real time.

Flat-rate pricing

Starts at $149/month. Every tech included on Pro and Business. No seat fees.

Scheduling software should not get more expensive as your team grows. WerkOps charges per company, not per user. Add techs. Keep the same price.

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Frequently Asked Questions

Does WerkOps send automatic appointment reminders to customers?

Yes. WerkOps sends a one-way day-before text with the appointment details and business phone number. Customers call the business if they need a change. Separate on-the-way and arrival texts are sent when a technician is dispatched.

Can multiple techs use the scheduling calendar?

Yes. The dispatch calendar shows all techs side by side. You can assign jobs, move appointments via drag and drop, and filter by tech or location. Every tech sees their own schedule on the field app.

Does WerkOps support multiple service locations?

Yes. Business plan users can create multiple locations and filter the entire calendar, job list, and reports by location. Techs are scoped to their location by default.